31st
AES International Conference, 2007
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London, UK June 25-27, 2007 |
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Producing Reliable PDF DocumentsThese guidelines are designed to help you make sure that you can produce reliable PDF documents, so that the paper you submit will print correctly for the reviewers and in the AES 31 proceedings. Disclaimer: We believe these guidelines are correct according to the latest versions of the various tools, but if in doubt please consult the documentation for the PDF (and PostScript) tools you are using. Contents of this page:
IntroductionMost of the time, PDF documents (sometimes know as "Adobe Acrobat" documents) are a very convenint way to distribute documents. However, sometimes the way that PDF documents use fonts can lead to problems. In particular, if fonts are not "embedded" (included in the document itself) then it may not print correctly. This will be particularly true when the proceedings are printed, since print shop printers typically contain only the basic fonts required. To make sure that your PDF submission will print as you intend, you must
If you do not, you may get one or more of the following problems when your paper is viewed by the reviewers, or printed in the proceedings:
Some fonts (e.g. "Times-Roman", "Courier") are expected to be available on all PDF devices and are not normally embedded. These are called the "Base 14" fonts. However, for maximum portability you should also embed and subset even these fonts. Producing reliable PDF files from LaTeXYou can produce your PDF document through one of 2 main routes:
1. Traditional LaTeX routeThis more "traditional" route involves 3 steps. For most Unix
systems, with your LaTeX file called "
NB: The "ps2pdf" command above should be typed all on one line. Alternatively, the last step (converting from PostScript to PDF) can be performed using GSview or Adobe Distiller, with the correct options. For more information see Converting PostScript to PDF below. Once completed, Test your PDF document to make sure the fonts are embedded correctly. 2. pdfLaTeX routepdfLaTeX (pdfTeX) can directly create PDF files from TeX source. However, this will require that you have all graphics/images of your document available in PDF format. This route should produce reliable PDF using Type 1 Fonts. However, by default pdfLaTeX it will not embed and subset the Base 14 fonts by default. For maximum reliability we recommend that you set your pdfTeX configuration to do this. Michael Shell's testflow documentation recommends the following configuration settings, to make sure Type 1 fonts will be used and the base 14 fonts will be embedded: pdfTeX's pdftex.cfg configuration file is much like dvips' as fonts are concerned. It is important that the following lines be present and uncommented: so that the BlueSky Type 1 Computer Modern fonts will be used. Note: The pdftex.cfg file on some systems (MiKTeX) may not have these lines, but instead uses a "map psfonts.map" line which basically does the same thing as the three above.) pdfTeX can also be configured to embed the base 14 fonts (Nimbus) by replacing the line (usually the first of the map lines to appear in pdftex.cfg): with: This basically tells pdfTeX to use and embed the Nimbus fonts instead of relying on the (substituted) fonts that are built into Acrobat Reader. For more information, see testflow_doc.txt in the testflow diagnostic suite. Once completed, Check you PDF document to make sure the fonts are embedded correctly. Producing reliable PDF from Microsoft WordA template will be available later. To produce the PDF document, you can either:
Note that the old "PDFWriter" printer driver is not recommended. Printing Directly to Adobe PDFTo print directly to PDF requires a full installation of Adobe Acrobat to be installed. To embed the Base 14 fonts, use e.g. the "Press Quality" (pre-press) or "High Quality" (printer) conversion setting is used. For more details, see your Adobe Acrobat documentation. Once completed, Check you PDF document to make sure the fonts are embedded correctly. Printing to PostScript and converting to PDFTo print to PostScript, use a PostScript printer driver, e.g. the Adobe PostScript printer driver or a PostScript printer driver from Hewlett Packard. Once you have your PostScript document, follow the instructions below to Convert PostScript to PDF. Convering PostScript to PDFTo convert a PostScript document to PDF, you can use e.g.:
Converting PostScript to PDF using Adobe Acrobat DistillerTo embed the Base 14 fonts, use e.g. the "Press Quality" (pre-press) or "High Quality" (printer) conversion setting. For more details, see your Adobe Acrobat documentation. Once completed, Check your PDF document to make sure the fonts are embedded correctly. Converting PostScript to PDF using using ps2pdfTo use ps2pdf from the command line, type the following options:
(This command should be typed all on one line). Once completed, Check your PDF document to make sure the fonts are embedded correctly. Converting PostScript to PDF using using GSview
Once completed, Check your PDF document to make sure the fonts are embedded correctly. Checking your PDF documentTo check your PDF files, you can use either pdffonts (part of Xpdf) or Adobe Acrobat. Checking PDF files with pdffontsUse the command: This will list the fonts included in your document. Check the following:
(Don't worry if the names look a bit strange: this is done to make the embedded fonts unique) Checking PDF files with Adobe AcrobatOpen the PDF document with Adobe Acrobat, select "File" / "Document Properties ..." and select the "Fonts" item. This will list all the fonts in the document. Check the following:
What to do if any Type 3 fonts are shownYou have probably generated you PDF via dvips without the "-Ppdf" option. See Producing reliable PDF files from LaTeX above. It is also possible that Type 3 fonts were included in figures included in your document. If you think you have used dvips correctly (or created your document in Word) try again without your figures to see if this is the problem. What to do if any fonts are not embeddedIf the Base 14 fonts are not listed as "(Embedded Subset)" your paper will probably print OK on most devices. The Base 14 fonts are:
If any other fonts are not embedded, your document will look to you when viewed on your machine (or others with the same fonts installed), but it is not guaranteed to print correctly on other machines. To check this, turn on 'Use Local Fonts' in Adobe Acrobat, as follows:
If some symbols or characters disappear (in particular check any mathematical symbols or other special characters), you are not embedding some non-Base 14 fonts, and your paper will not print correctly. To make sure that your paper will print correctly on any device, we strongly recommend you embed even the Base 14 fonts. Adobe Distiller will embed the Base 14 fonts if e.g. the "Press Quality" (pre-press) or "High Quality" (printer) conversion setting is used. The pdfwriter device in ps2pdf / Ghostscript will embed the Base 14 fonts if e.g. the PDFSETTINGS=/printer setting is used. Further InformationIf you are stuck, try one of the following resources (but remember, AES 31 uses "A4" paper size, not US "letter" paper size that some other conferences use):
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Last Updated: 27-Feb-2007 | Please read our Disclaimer |